Operations Administrator – Ringwood – £24,000 – £27,000

An exciting opportunity has arisen for an Operations Administrator to join an award-winning, well established and eco-friendly client in Ringwood.

The Role:

To efficiently support all aspects of the Operations department to ensure that the department and the company’s Quality Procedures are complied with.

Duties:

• Liaise with Clients regarding crew-changes and offshore check-in times, and ensure that clients have all the necessary certification and personal details of engineers
• Coordination and control of Operations team travel, including booking worldwide travel, obtaining and maintaining appropriate visas, processing passport applications and arranging vaccinations and medicals
• Liaise with other Supervisors in overseas bases arranging travel of engineers to and from bases
• Liaise effectively with accounts and contracts departments with regards to invoice queries
• Prepare and submit all invoices relation to all equipment and personnel
• Carry out first day inductions and advise new colleagues of company procedures, training and use of portal.
• Process individual timesheets into payroll sheet, on a monthly basis
• General daily administration and support including, but not exclusive to daily telephone cover, opening post into the building and distribution of same
• Ensure that job files are kept updated on a monthly basis
• Ensure accurate log of training courses and training requirements
• Process post job paperwork
• Prepare and issue HSE statistics
• Organise internal/external training courses, liaise with onshore supervisors and inform personnel
• Distribute safety and technical information to all operations personnel

Experience required:

• Previous experience in similar role
• Skilled in Microsoft Office (Excel, PowerPoint and Excel)