Office Administrator

Posted 5 months ago

My friendly, established client is looking to recruit an experienced Office Administrator for their lovely Head Office based in Southampton.

The Office Administrator role would suit a reliable, multitasking individual who is capable of thinking on their feet and who is used to problem solving and keeping things running smoothly.  You will have strong Microsoft Word, Excel, and PowerPoint skills as well as being able to communicate well both over the phone and via email.  This position covers several areas of responsibility and gives scope for growth within the business.

As this role involves some HR and recruitment duties, some previous experience in these areas would be preferred.

Main duties and responsibilities of the Office Administrator: 

  • Ensure Certificates e.G., Public liability is current
  • Office operation expenditure management:  water, power, insurance etc
  • Maintain emergency contact lists and act as reception for answering the phones
  • Assist with basic HR functions, paperwork for new employees, ensure reviews with existing staff are completed in a timely manner
  • Keeping track of holidays and lieu days taken
  • Initial Recruitment pre-screening 
  • Assist with ISO management – audit preparation ensuring ISO paperwork is kept updated
  • Ensuring Covid protection rules are followed – floor signs etc
  • Support logistics with various small packaging deliveries and requests
  • Assisting with remote support and implementations
  • Supporting the Account Managers and Project Engineer – this includes basic technical drawings (support and training will be given), updating various paperwork and various admin tasks
  • Maintain the PPE in the workshop
  • Managing performance of the office cleaners, ensuring building maintenance, bin collections, etc. Occur on schedule.
  • Ensuring office supplies are up to date -that the office is stocked at the best price.
  • Making sure Hygiene of the kitchen is maintained
  • Management of the company car maintenance and usage logging.
  • Track and arrange yearly PAT testing
  • Fire Extinguisher yearly checks and co-ordinate regular fire drill exercises
  • Ensure workshop and storeroom is maintained clean and tidy
  • Stock check materials inventory of products and spare parts and advise on low stock 

The role will require you to work from 0830-1730 or from 0800-1700, with an hour for lunch.  The salary will be between £25,500 and £27,000 dependent on experience.

This is a great opportunity to embrace variety and really make your mark in a lovely company.

Please apply NOW!

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Job CategoryOffice & Administration

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