Posted 3 months ago

*6 Month Contract, to start as soon as possible*

My prestigious, established client based in Southampton is looking for an Administrator to cover a 6 Month Contract in their growing, friendly team. 

Duties for the Administrator:

  • Review and prioritise all incoming emails, telephone calls and variety of internal and external enquiries
  • Prepare presentations for meetings and conferences
  • Monitor, organise and maintain diaries and make appointments in Outlook
  • Produce documents, briefing papers, SOPs, reports and presentations
  • Collate documentation and relevant briefing papers for meetings
  • Carry out a broad range of administrative duties to include expenses, processing invoices, raising Purchase Orders, electronic and paper filing
  • Devise and maintain office systems, including data management and filing
  • Arrange meetings, travel, visas and accommodation for Customer Services management team, occasionally, travelling with to  take notes or dictation at meetings or to provide general assistance during meetings / presentations
  • Set up hotels / transport for visitors as required
  • Meet and greet visitors at all levels of seniority and managing the hospitality for visitors.
  • Take dictation and minutes of meetings as necessary
  • Carry out specific projects and research including background research and presenting findings as necessary as required
  • Manage annual leave across the Management Team, ensuring this is accurately logged

Candidate Competencies:

  • Previous PA, EA or Senior Administration experience
  • Strong organisational skills
  • Skill in composing letters, drafting proposals and preparing presentations with an excellent command of the English language
  • Ability to understand the business functions with all round commercial knowledge.
  • The ability to communicate at all levels
  • Enthusiasm, initiative and a pragmatic approach to problem solving
  • Experience of minute taking at a senior level.
  • Intermediate levels of proficiency with Microsoft Office programmes.

As an Administrator, you will be required to Monday to Friday – 9.00 to 5.30 with an hour for lunch.  My client offers free parking, and the salary for the role is £25,000. You must be able to commit to a 6 Month Contract.

Job Features

Job CategoryOffice & Administration

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